Turn off selected formatting marks. Click the File tab. Under Help, click Options. Under Always show these formatting marks on the screen, clear the check boxes for any formatting marks that you do not want to show in your documents at all times. I have not found an automated way to do what you are asking in Microsoft Outlook for Mac 2011. A (very) manual way would be to create a category named Read and assign it a color that contrasts well with black. As you read your email, categorize each as Read. Then the text of your read email would be colored to match the category color. Alas, Outlook views are only in Outlook for Windows (current and many past versions). Outlook for Mac users (yet again) miss out. Filter and Conditional Formatting. Conditional Formatting. Outlook conditional formatting can highlight (or diminish) messages according to the TO: address. Start at View View Settings Conditional Formatting. There are two ways to filter for a particular TO: address.

I like my calendars to be color-coded. It looks nice, and when you have a busy week it just helps make sense of your calendar at a glance. You can use conditional formatting in Outlook to automatically assign colors to calendar items using conditions that you create. This really takes the work out of color-coding your calendar!

Open the Calendar View Settings by going to the Calendar in Outlook, then selecting the View tab, then “View Settings”:

Select Conditional Formatting:

Click “Add” to create a rule. Give it a name and color for the calendar items. Select Condition to create the rule needed to color-code the meeting:

In this example, I want calendar items containing “PTO” to be teal, so I just used the keyword search in the condition window:

That’s all I need for this rule, but check out the other tabs to get a feel for the conditions you can create:

Outlook For Mac Conditional Formatting Formula

I created a calendar item called “PTO”, and sure enough, it was assigned the color teal immediately: